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Project Management Assistant (PMA) In-Training

Kanawha Stone Company

PMA In-Training Overview:

A training program under the direction of experienced personnel to gain the knowledge and experience required for promotion to Project Management Assistant.

Primary Function:

To assist in organizing and facilitating communications and administrative functions of a major project or multiple projects; to assist in meeting project goals and/or objectives of on time, within budget, and satisfactory completion.

Duties and Responsibilities:

  • Set up job estimate (original bid or budget), subcontracts, and major sales agreements in accounting/project management software program; Prepare pre-construction meeting packets; Assist project managers (PM) with jobsite set up.
  • Assist with change order management including subcontracts; Issue and set up 800 and 801 codes for extra work performed on the project(s).
  • Ensure timely and accurate job cost accounting information, including billings, change orders, cash receipts, retainage draws, purchase orders, vendor invoices to be paid, expense reports and timesheets; Manage subcontract accounting including change orders, retainage draws, estimates for payment, and compliance.
  • Prepare reports related to project activities including accounts payable request for payment (cash outflows) to vendors and subcontractors, and subcontractor payment lien waivers.
  • Organize and maintain project document control that is current, complete, and easily accessible;
  • Responsible for one or more specific accounting functional area including reports, analysis, check writing (if applicable), month end, quarter end, year end, reconciliations and audit activities.
  • Perform any work or task deemed necessary by management for the operation of the business.
  • Skills, Knowledge, Qualifications and Education Required:

  • Educational requirement: High School Diploma or equivalent
  • Proficiency in communication and interpersonal skills
  • Ability to prioritize tasks and meet deadlines
  • Attention to detail and accuracy
  • Ability to organize and work independently, as well as contribute as part of a team
  • Skilled at composing and/or editing letters, memos, reports and procedures
  • Capacity to learn quickly
  • Pleasant telephone and e-mail personality
  • Good ethical conduct; Understanding right from wrong
  • Knowledge and competency in use of excel, word, outlook and windows
  • Senior Construction Estimator

    Kanawha Stone Company

    Kanawha Stone Company is seeking an experienced Senior Estimator to join its team. Kanawha Stone Company is headquartered near Charleston, WV, however the position may be able to work from outside that location and work will consist of estimating projects in multiple states. The Senior Estimator will be responsible for preparing and coordinating full estimates on detailed and complex projects as required by client’s documents; provides complete conceptual and total bid price.

    Senior Estimator Job Duties Include:

  • Develop scope of work, qualifications and exclusions for cost estimating of proposed project;
  • Develop conceptual and progress budgets, and final cost estimates;
  • Prepare material takeoffs on complex projects, drawings, and plans
  • Review contractual documents and contract modifications to determine scope of work and scope changes;
  • Prepare and summarize task and subtask estimates
  • Prepare rate and unit cost determinations
  • Assigns material costs and staffing costs to bids;
  • Writes subcontracts purchase orders and associated scopes of work for all purchased trades and items;
  • Knowledge, Skills and Abilities Desired

  • Thorough knowledge of estimating processes, material and building system costs, and labor productivity evaluation techniques.
  • Strong ability to conceptualize project construction requirements
  • Attention to detail
  • Proficient in advanced use of Microsoft Office products
  • Knowledge of HeavyBid
  • Client interface and relationship building
  • Knowledge of federal, state and local construction regulations
  • Education/Experience:

  • Applicable four-year degree (in civil engineering, architecture, construction management, or related field) from an accredited college or university;
  • Ten (10) years of estimating experience.
  • Interested candidates should send a cover letter and resume to employment@kanawhastone.com as soon as possible.

    Heavy Civil Operations

    Kanawha Stone Company, Inc. is actively seeking several qualified personnel to support our Heavy Civil operations in Virginia, West Virginia and surrounding markets including KY, OH, PA, MD, and NC.

    We perform Federal, State, Municipal and Private work within our geographic area. Our portfolio includes Site Development, Roadway/Highway Work, Bridges, Dams, Utilities, Concrete Flatwork/Paving, and other items through all models of contract delivery – Bid/Build, Design-Build, P3, and IPD (Integrated Project Delivery).

    We are an Equal Opportunity Employer

    Interested candidates should send a resume to employment@kanawhastone.com.

    Management Personnel

    • Operations Manager – Lead a business segment/geographic region, all business functions

    • Project Manager/General Superintendent – Lead several “small” projects or a “large” project

    • Superintendents – Responsible for a project

    • Qualifications/functions applicable to all management functions, at each level:

    o Manage all facets of the Work

    o Safety

    o Quality

    o Personnel procurement, training, and development

    o Contract administration, documentation, and owner relations

    o Planning and Scheduling

    o Field operations/equipment management

    o Revenue and Cost management/accountability

    o Estimating and Bid participation

    o Other tasks as assigned and/or necessary

    Project Engineer

    • Generally assigned to one large or several small projects

    • Qualifications/functions applicable to this position:

    o Reports to appropriate Management personnel

    o Manage/execute all Engineering functions for a project(s)

    o Quality Control management/execution

    o CPM scheduling

    o Submittals and material certifications

    o Engineering/working drawings/shop drawing review

    o Revenue and Cost management

    o Contract documentation/RFI’s/Change Orders/Meeting Minutes

    o Support field functions as necessary

    o Estimating and Bid participation

    o Other tasks as assigned and/or necessary

    Entry Level

    • Engineering and Estimating

    • Perform tasks as assigned to support Management, Engineering, and Estimating functions

    • Career path toward Engineering and Management functions

    • Other tasks as assigned and/or necessary

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