Project Management Assitant (PMA) In-Training

Job Description

Position Overview:
A training program under the direction of experienced personnel to gain the knowledge and experience required for promotion to Project Management Assistant. The position may report to the Poca, WV (headquarters) or Salem, VA office location.

PMA Primary Role:
To assist in organizing and facilitating communications and administrative functions of a major project or multiple projects; to assist in meeting project goals and/or objectives of on time, within budget, and satisfactory completion.

Duties and Responsibilities:

• Set up job estimate (original bid or budget), subcontracts, and major sales agreements in accounting/project management software program.
• Prepare pre-construction meeting packets.
• Assist project managers (PM) with jobsite set up.
• Assist with change order management including subcontracts.
• Issue and set up 800 and 801 codes for extra work performed on the project(s).
• Ensure timely and accurate job cost accounting information, including billings, change orders, cash receipts, retainage draws, purchase orders, vendor invoices to be paid, expense reports and timesheets.
• Manage subcontract accounting including change orders, retainage draws, estimates for payment, and compliance.
• Prepare reports related to project activities including accounts payable request for payment (cash outflows) to vendors and subcontractors, and subcontractor payment lien waivers.
• Organize and maintain project document control that is current, complete, and easily accessible.
• Responsible for one or more specific accounting functional area including reports, analysis, check writing (if applicable), month-end, quarter-end, year-end, reconciliations and audit activities.
• Perform any work or task deemed necessary by management for the operation of the business.

Skills, Knowledge, Qualifications and Education Required:

• Educational requirement: High School Diploma or equivalent
• Proficiency in communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines
• Attention to detail and accuracy
• Ability to organize and work independently, as well as contribute as part of a team
• Skilled at composing and/or editing letters, memos, reports and procedures
• Capacity to learn quickly
• Pleasant telephone and e-mail personality
• Good ethical conduct; Understanding right from wrong
• Knowledge and competency in use of excel, word, outlook and windows

Why Join Kanawha Stone Company:

At Kanawha Stone Company, you’re more than just an employee, you’re part of a team that values respect, support, and long-term success. Our family-first culture creates an environment where people are approachable, teamwork comes naturally, and your contributions truly matter.

We’re committed to helping our employees grow by providing opportunities for advancement, hands-on experience, and ongoing development. At the same time, we understand the importance of life outside of work and strive to offer the stability and flexibility needed to maintain that balance.

We also offer a competitive benefits package, including:

• Medical, dental, and vision insurance

• Life and Accident Insurance
• Short-Term & Long-Term Disability Coverage

• Supplemental insurance options: GLP-1 weight loss drugs (portion paid by employer), fertility, wellness, pet insurance, and more
• 401(k) with company matching
• Personal Time
• Paid Vacation
• Paid Holidays including:
  • Thanksgiving & Day Before and After Thanksgiving
  • Christmas Eve & Christmas Day
  • Birthday Holiday
  • Summer First Fridays
  • And more
• Stable, long-term career opportunities

Kanawha Stone Company is proud to be an Equal Opportunity Employer and is committed to creating an inclusive workplace where everyone has the opportunity to succeed.

Build your career with a company that invests in you: both on and off the job.

How to Apply:

Submit your resume and cover letter at: https://kanawhastone.com/careers/job-openings/